Corporate

Electronic Billing and Payment (EDI)

What is EDI?

Electronic Data Interchange (EDI) is the direct computer-to-computer exchange of business transactions between "trading partners" (customers, vendors, banks etc.). The data is machine readable and formatted according to transaction standards developed by the American National Standards Institute (ANSI X.12).

Benefits for Your Business

Businesses who receive bills electronically and properly automate the update of their Accounts Payable and Energy Management systems may expect the following benefits:

  • Receive billing immediately – no mail delays
  • No handling or filing of paper bills
  • No keying of data into Accounts Payable or Energy Management systems
  • No manual intervention for generating associated payments
  • Ease of auditing, reporting and monitoring energy usage

To facilitate the automated update of the Accounts Payable or Energy Management system, the business customers may provide the Company with a “reference” number (up to 20 digits, alphanumeric) for each customer account. This reference number will be returned on each customer account billed as part of the EDI810 transaction. Customers who pay such bills electronically benefit further as follows:

  • No postage expense or delays
  • Control over timing of disbursements
  • Enhanced cash forecasting

Pay Bills Electronically with Automated Clearing House (ACH)

To completely automate the process, make payments by Automated Clearing House (ACH) directly from your bank or financial institution. ACH is secure, efficient, and less expensive than paper payment methods.

If you have questions or want to pay your bills by ACH, or if you need the Dominion Virginia Power/Dominion North Carolina Power Mellon Bank account number, email us.

» Read the EDI Inbound 820 Mapping Specifications.

How EDI Works

How it Works

Dominion Virginia Power/Dominion North Carolina Power purchased "translation" software which converts our billing information to the standard "invoice" format referred to as the EDI810 transaction. This transaction is generated for each customer account billed, in lieu of the traditional paper customer bill. For each customer having accounts billed, the translation software groups together the transactions and automatically places the appropriate "electronic address" on the resulting file of EDI810 transactions. For the Company's incoming electronic payments in standard format, referred to as EDI820 transactions, the same software is used to convert the data from standard format to that used for payment processing.

Value Added Networks

Like most trading partners, the Company maintains an "electronic mailbox" on a "Value Added Network" (VAN). The Company's "mailbox" is utilized for both sending and receiving EDI transactions. The various VANs are interconnected. Therefore, by maintaining one telecommunication link with a VAN, a trading partner can transact business electronically with anyone who is EDI capable. Utilizing a VAN is beneficial for several other reasons. VANs guarantee connectivity, control and delivery between trading partners. Utilizing a VAN also makes sense from the standpoint of security and disaster recovery. Trading partners do not have access to the other's application system. A trading partner sends and retrieves data, at his convenience, via the VAN mailbox that is physically separated from the partner's computer system.

Paperless Loop

The Company’s EDI customers can create a “paperless loop” by receiving electronic bills and, in turn, paying such bills electronically.  This involves initiating an Automated Clearing House (ACH) payment in "CTX" format. The addendum record for the CTX payment must be an EDI820 Remittance Advice. This is the equivalent of the paper "cashier's coupon" used for updating the customer's account within the Company's billing system. The Company must approve any ACH payment format other than CTX.

The customer account number from the EDI810 bill should be automatically placed in the EDI820 remittance advice generated to ensure automatic accurate and timely posting. This is referred to as the "loop" because the customer is billed and remits payment without manual intervention.

If you have questions or if you are interested in receiving your bills electronically using EDI, please email us.

» Read the EDI Outbound 810 Mapping Specifications

Frequently Asked Questions

Can I select which and how many accounts I want to enroll in EDI Billing?

Yes, you can pick any number of accounts that would fit your needs to enroll in EDI Billing.

Can I choose to stop using EDI Billing and go back to paper statements?

Yes, just email us to request the change. This change will occur in real time and will be effective on your next bill.

My business is already using EDI. How do I set up EDI Billing with Dominion?

Just email us to enroll.

Can I use EDI Billing if I’m currently on Group Billing?

No, customers are not eligible to participate in both Group Billing and EDI Billing at the same time.

What payment methods are available if I use EDI Billing?

Automated Clearing House (ACH) is the preferred method of payment for EDI Billing. Using Automated Clearing House (ACH) directly from your bank or financial institution allows you to control when funds are sent.

How do I get EDI Billing?

If your business does not already have EDI capability, you will need to purchase and install EDI translation software. You may also choose to use a third party EDI provider.

What Hardware/Software is required?

Hardware: Trading partners generally integrate EDI into their existing computer platform.  A VAN can be utilized regardless of the computer platform. Those trading partners, who choose to communicate directly with each other, often utilize a PC to receive incoming transactions.

Software: Translation software is needed for coding and/or decoding EDI transactions. There are several software vendors to choose from for this product.  Several of these vendors are also VANs. As an alternative to purchasing translation software, many of the "value added banks" offer translation services. The proper software to purchase depends on the customer's existing computer platform and the affected applications software.

"Value Added Banks": In addition to translation services, several "value added banks" (e.g. Mellon and Nations) offer software for initiating EDI payments. Some banks offer a service whereby the bank actually receives and processes EDI bills for the customer, within certain parameters set by the customer.

If you have questions or are interested in receiving your bills electronically using EDI, please email us.

» Read the Utility Industry Group Implementation Guideline for EDI for additional information.

NYSE : (April 17, 2014) D 70.80 -0.73