Dominion is the transfer agent. A transfer agent maintains shareholder records, including purchases, sales and account balances. The transfer agent ensures all shares are properly accounted for and dividend payments are made. The transfer agent does not maintain records of shares bought and sold through brokerage accounts. Those records are maintained by your stock broker.
Dominion Shareholder Services have a number of ways to register your account. If a type of registration is not listed below, please contact Shareholder Services for further information. The most common types of registration are:
Custodial: Custodial accounts allow a minor to own securities that are controlled by a custodian until the minor meets the age of majority for the state in which the account was set up. All deposits into these accounts are irrevocable gifts to the minor recipient.
Individual:Ownership in which there is one owner. Upon the death of the individual, the shares are subject to probate proceedings.
JT TEN or JT WROS: Joint Tenant (with right of survivorship and not tenants in common) – Ownership in which two or more adults own an undivided interest of the security. Upon the death of any tenant, the securities are transferred to the survivor(s) thus avoiding probate of the security. The conjunction "or” cannot be used in registering joint stock ownership.
TEN COM: Tenants in Common – A type of joint tenancy without right of survivorship in which two or more adults own a divisible amount of the securities. Upon the death of a tenant, the decedent’s securities pass to his/her estate. The conjunction “or” cannot be used in registering joint stock ownership.
TEN ENT: Tenants by the Entirety – This term is the same as joint tenants but can be held only by husband and wife. A form of ownership recognized by certain states as an appropriate form of registration for a husband and wife in such a manner that, except in concert with the other, neither husband nor wife has a disposable interest in the property during the lifetime of the other. Upon the death of either, the property goes to the survivor. This is different from “tenants in common” and “joint tenancy.”
TOD SUBJ TO STA TOD RULES: Transfer on Death – Upon the death of the account owner, the shares are passed to the beneficiary listed. This is Transfer on Death and not as POD (payable on death).
TRUST: A form of ownership governed by a trust agreement created during the lifetime of the grantor or created under the decedent’s will.
Please call Shareholder Services if you have questions about these or any other types of registrations.
No. At the time of transfer the shares are moved out of the existing account and deposited into a new account. After the transfer is complete, you will receive a statement from your old account indicating shares were transferred. Also, a statement will be sent indicating the new account number, new name and address, if applicable, and number of shares in the new account.
No. We cannot assume you want the same features on the new account. If you currently have a bank draft to purchase shares or a direct deposit to electronically deposit dividends, you may request the forms to set up this information on your new account.
No, Dominion does not charge to transfer shares.
A Medallion Signature Guarantee is a certification that the signature is authentic. The Medallion Signature Guarantee protects the shareholder against unauthorized transfers.
The Medallion Signature Guarantee can be obtained at most financial institutions, such as a bank or broker who is a member of the Securities Transfer Agents Medallion Program (STAMP). Most financial institutions have policies as to what type of identification they require before providing the Medallion Signature Guarantee. Also, most financial institutions will not guarantee a signature of someone who is not already a customer of that establishment.
If a Medallion Signature Guarantee is required, you must provide this, otherwise the transfer request will be rejected. The signature of a Notary Public is not acceptable for transferring shares.
You may prepare a letter of instruction indicating what type of change you are making to the registration on the account.
Call Dominion to get information on any additional paperwork that may be needed for your transfer of stock.
If you would rather have Dominion prepare the paperwork for you, call, fax or email Dominion for transfer paperwork. Provide your account information and the change(s) you are making to the registration of the account. We will mail or email transfer instructions that are prepared especially for you.
All transfers are subject to final approval by our Transfer Department. If the proper information and/or documents are not provided, your transfer request will be delayed until the required paperwork is received.
Legal documents will not be returned. We must keep all submitted documents as part of the permanent recordkeeping for auditing purposes.
If you have questions or need additional information, please contact Shareholder Services Monday through Friday, between 9:00 a.m. and 4:00 p.m. at 1-800-552-4034 or (804) 771-6751 (Eastern Time) or email us at Shareholder.Services@dom.com.
Dominion Resources, Inc.
Shareholder Services, 6th FL
P. O. Box 26532
Richmond, VA 23261-6532
Dominion Resources, Inc.
Shareholder Services, 6th FL
701 East Cary Street
Richmond, VA 23219-3927
Yes. A medallion signature guarantee must be provided by an eligible guarantor institution (commercial bank, trust company, securities broker/dealer, credit union or savings association) participating in a Medallion program approved by the Securities Transfer Association Inc. (STA) and must cover the value of the transaction. If a signature guarantee is not obtainable, please have your letter of instruction or stock power endorsed and witnessed by a bank official or US Consul. The letter or stock power must bear the bank seal or seal of the US Consul.
This type of transaction can be done electronically through Direct Registration System (DRS). Contact your broker or financial institution directly to initiate this type of transfer. Provide your broker/financial institution with your latest Activity Statement. All information that’s needed by your broker/financial institution is on your Activity Statement. If you hold certificate shares, give your stock certificates to your broker.